AI invoice processing and automation
Invoice automation turns documents received by email or in a folder into data ready for review and import. It combines document extraction, validation rules and an exception queue so your team controls what reaches the accounting system.
Request a free first callWhen it fits your business
It suits businesses that repeatedly enter dates, invoice numbers, suppliers, amounts and tax from different document formats. We check your software’s import options first. If an existing feature already handles the task, we assess it before building a new integration.
How we implement the solution
Collect and extract
We agree a folder or mailbox and test a representative sample of PDFs and photos. Extraction captures the agreed fields and preserves the source document.
Validate and flag exceptions
Rules check required fields, totals and possible duplicates. Illegible or incomplete documents go to a reviewer; a model response alone does not establish that an invoice is correct.
Review and export
Your team confirms or corrects the data. Export uses an API or import file supported by your accounting software and retains a reference to the original.
What you receive
- A documented workflow from receipt to export.
- Field definitions, validation rules and exception owners.
- Tests with representative documents and an issue log.
- A walkthrough, account access and a manual fallback procedure.
How we measure the outcome
We measure handling time per invoice, the share needing corrections and duplicate or unprocessed documents. Before-and-after samples use similar complexity and include review time. Savings depend on volume and document quality.
Scope and price before starting
The first 30-minute call is free. Automations start at €190 for one task with defined rules across one or two applications with a known connector. We validate scope and agree a fixed quote before starting. You receive working automation, documented and tested with you. This service may need more processes or integrations and a specific quote.
If a detailed assessment is needed, we agree its cost first: from €60, credited if you commission implementation within 30 days. Your quote separates service fees, licences and expected usage, with timing and spending limits. Prices exclude VAT.
30-day guarantee included
For 30 calendar days from acceptance of delivery, we correct faults attributable to Rindeia within the agreed scope at no cost. No maintenance subscription is required.
Issues reported within that period are handled even if resolution finishes later.
We first investigate the cause to distinguish a delivery fault from an issue caused by changes to external services, credentials or dependencies. Those changes fall outside guarantee corrections; if paid work is needed, we explain the cause and agree a quote before proceeding.
New processes, features, integrations and any scope extensions are quoted separately. Optional maintenance does not include those extensions either.
Questions about this service
Will it work with my accounting software?
We check during the assessment. Your software must support a suitable API or import format; compatibility is confirmed before implementation.
Will AI file tax returns or make tax decisions?
The scope is preparing data and flagging exceptions. Your advisor retains accounting review, tax decisions and approval of any filing.
What do we need to start?
Representative document formats, required fields, common errors and your software’s import requirements. Access and data handling are agreed before the initial implementation.
Applications by industry
AI for tax and accounting firms
Invoices captured automatically, tax reminders on autopilot and faster answers to clients, always reviewed by your team.
AI for workshops and repair services
Quotes from a voice note, automatic notices when the job is done and paperless parts tracking.
AI for shops, stationers and retailers
Effortless product pages and social posts, WhatsApp customer service and simpler stock control.
Which tasks take up most of your time?
Describe the process you want to improve. We review your enquiry and, if it fits, suggest a free 30-minute call to assess the next step.
Request a free first call